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August 13th, 2015

How do I calculate the cost of complaints?

Do you need to get a rough idea of how much customer complaints are hurting you?

Use this formula when talking to your Chief Financial Officer to measure the bottom line impact from the complaints you are receiving. Market Research has also published a decent page on how your complaints are just representing the tip of the iceberg.

Received complaints represent a small percent of loss. The example below shows how just 100 complaints on a product that costs $120 equals over $2 million in lost profit potential.

 

_______ Number of complaints

_/_.08__ Divide by 8%: average number that actually do complain – some estimates are as low as 4%

= _____ Total dissatisfied customers

x __24__ Average dissatisfied customer tells/influences 24 people, who probably won’t buy your product. Twenty four (24) seems to be the common number used on the internet, but none were backed up by citing an actual study. TARP was a common research outfit mentioned.

__ ___ Reach

x $____ Multiply by the price of product

=_____ Total lost revenues

-_____ Subtract the variable cost to produce your product

=_____ Lost contribution to margin

Example

How to calculate the cost of complaints

100 complaints on a product that costs $120 represents over $2 million in lost profits

This lost contribution margin can give you a rough idea of the potential budget for improving quality and handling customer complaints. It is only part of the total but it should get the conversation going with your CFO’s office. It’s difficult to put a dollar value on loss of brand value, potential punitive damages or the costs associated with regulatory warning letters (and the increased scrutiny that comes with them).

4 Responses to “How do I calculate the cost of complaints?”

  1. FSMA Compliance Workshop, September 24, 2015 Says:

    […] for your executive or financial leaders to attend. Quality reduces the risk of costly recalls. Quality reduces customer complaints. Quality tools can reduce operating costs by eliminating waste and refurbishing. Quality can improve […]

  2. » Blog Archive Four Ways to Use Apprentices to Improve Food Quality Says:

    […] complaints, and use those complaints to identify correction/preventative actions (CAPA). An example how to calculate the cost/benefit of handling complaints is on our blog. The example highlights how most of your customers will not complain to you, but […]

  3. How do I calculate the cost of complaints? – Clinical Research Says:

    […] Source: How do I calculate the cost of complaints? […]

  4. FSMA Compliance Workshop 2016 -September 22 Says:

    […] for your executive or financial leaders to attend. Quality reduces the risk of costly recalls. Quality reduces customer complaints. Quality tools can reduce operating costs by eliminating waste and refurbishing. Quality can improve […]

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